Employee availability
Know who can work before you build the week
Employees keep their availability up to date from their phone: the hours they can work each day, their days off, and the dates they need off. When a shift clashes with it, you find out before the schedule goes out.
Availability is on the free plan, for teams of up to 10 people.
Updated
Priya S.
Availability
- Mon6 AM – 2 PM
- Tue6 AM – 2 PM
- WedDay off
- Thu12 – 9 PM
- Fri12 – 9 PM
- SatAll day
- SunDay off
Unavailable dates
Before you publish
Jun 22 – Jun 28
- Priya S. is marked unavailable on this date — Friday 12:00–21:00
- Luis M. has this day off — Wednesday 08:00–16:00
- Jordan K. is scheduled outside their available hours — Monday 14:00–22:00
Three kinds of availability
Regular hours, days off, and one-off dates.
- Hours each day
- Monday 6 AM to 2 PM, Thursday from noon. A shift outside those hours gets flagged.
- Days off
- The days someone never works, like every Wednesday for a student with a lab.
- Unavailable dates
- Specific dates blocked out, like a wedding on the 26th. Only that date is affected.
At publish time
A clash shows up as a warning with a name and a day.
Press Publish and the week is checked against everyone's availability. Each clash is listed plainly: who, which day, which shift, and why. Sometimes you schedule someone anyway because they offered, so the warning never blocks you.
- Marked unavailable on this date
- The shift is on a date the person blocked out.
- Has this day off
- The shift is on one of their regular days off.
- Scheduled outside their available hours
- The day is fine but the shift starts too early or ends too late.
Priya S.
Availability
- Mon6 AM – 2 PM
- Tue6 AM – 2 PM
- WedDay off
- Thu12 – 9 PM
- Fri12 – 9 PM
- SatAll day
- SunDay off
Unavailable dates
Before you publish
Jun 22 – Jun 28
- Priya S. is marked unavailable on this date — Friday 12:00–21:00
- Luis M. has this day off — Wednesday 08:00–16:00
- Jordan K. is scheduled outside their available hours — Monday 14:00–22:00
With the schedule generator
The generator only places people when they're available.
On Pro, the schedule generator drafts a week from your staffing needs. With Respect availability switched on (the default), nobody is placed on a day off, outside their hours, on a blocked date or during approved time off.
Generate Schedule
Jun 22 – Jun 28
- Build Full Week
- Fill Empty Shifts
- Rebalance Hours
- Reuse Best Week
- Respect availability
- Limit overtime
- Balance workload
Why assigned
Tue · Barista 8:00–16:00 · Draft
Maya R.
Regular Tuesday Barista · Has room this week
Available Tuesday, no overlapping shift, under the weekly cap.
FAQ
Questions worth answering up front.
Employees set their own in the app or on the web, so it stays current without you chasing anyone. Managers can see it for everyone while building the schedule.
No. It warns you. When you press Publish, every shift that clashes with availability is listed with the person, the day and the reason, and you choose whether to fix it or publish anyway. The schedule generator is stricter: with Respect availability on, it won't place anyone outside their availability.
Yes. Besides their regular weekly hours, they can mark specific dates as unavailable, like a wedding or an exam.
Yes. Availability and the publish-time warnings are on every plan, including Free for up to 10 people.
Related
- Employee scheduling
Build the week on one board, check it, and publish it to your team's phones.
- Schedule generator
Draft a week from your staffing needs and everyone's availability, then edit it.
- Shift coverage
Someone can't work a shift, coworkers volunteer, and you pick who takes it.
- Coffee shops
Early openers, a morning rush, and baristas with class schedules.
- How to track employee availability
Collecting availability, keeping it current, and handling days off.
- Pricing
Free for small teams, then one flat monthly price per team, not per person.
Stop scheduling people on their day off.
Invite your team, have them set their availability, and build the week around it. Free for up to 10 people.
No credit card needed.