The blank template

One row per person. Write shifts as start and end times (7:00–3:00) and leave the cell empty on days off. Add a row for every person on the team, including part-timers who only work weekends.

Download blank template (CSV)Download the example (CSV)
Blank weekly schedule template: Monday to Sunday, with employee and role columns.
EmployeeRoleMonTueWedThuFriSatSun
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Nameoffoffoffoffoffoffoff
Blank weekly schedule template: Monday to Sunday, with employee and role columns.

To print it, use your browser's Print command (Ctrl+P or Cmd+P). The site's navigation is left off the printout. Landscape fits the week best.

A filled-in example

Here's the same template for a small shop open 7 AM to 9 PM on weekdays, with shorter hours on Sunday. An opener and a closer overlap in the middle of each day, and the busiest days get an extra person.

Example week for a small shop. Names and times are illustrative.
EmployeeRoleMonTueWedThuFriSatSun
Maya R.Opener7:00–3:007:00–3:00off7:00–3:007:00–3:008:00–4:00off
Jordan K.Closer1:00–9:001:00–9:001:00–9:00offoff1:00–9:0012:00–6:00
Priya S.Staffoff10:00–4:007:00–3:0010:00–4:00off10:00–6:00off
Luis M.Staff10:00–4:00off10:00–4:001:00–9:001:00–9:00off10:00–6:00
Ana P.Shift leadoffoff10:00–6:00off10:00–6:0011:00–7:008:00–4:00
Example week for a small shop. Names and times are illustrative.

A few things to notice in the example:

  • Every day has someone starting at opening and someone finishing at close.
  • Nobody closes and then opens the next morning.
  • Nobody goes over 40 hours for the week.

Using the template

  1. List your opening hours for each day across the top, above the day columns.
  2. Fill in the openers and closers first, then the busy periods, then the rest.
  3. Add a total-hours column on the right and check nobody is over their limit.
  4. Share it where everyone can see it, and keep last week's copy to start the next one.

If you're building a schedule for the first time, the step-by-step guide on how to make an employee schedule walks through each part.