Pricing
One price for the team.
Adding people doesn't change what you pay. Pick the plan for the tools you want and the size of your team, and that's the bill.
Zchedule is billed per team, never per employee: Free for up to 10 people, Starter $19.99 a month for up to 30, Pro $39.99 a month for unlimited people. Yearly plans cost ten months.
No credit card. Every new team gets 14 days of Pro, starting with the first shift you create.
Updated
Three plans.
Every plan includes the whole team on the iPhone app and the web.
Free
The whole weekly scheduling loop, permanently.
$0/month
No card, no expiry
Up to 10 people, owner included
- Weekly schedule board
- Shift presets and duplicate week
- Publish check with a 0–100 score
- Drafts hidden until you publish
- Availability and blocked-out dates
- Coverage requests
- Notifications
- iPhone app and web for the whole team
Starter
Adds the time clock, attendance and reporting.
$19.99/month
or $199.90/year, two months free
Up to 30 people, owner included
- Everything in Free, plus:
- Shift swaps
- Saved week templates
- Time clock and attendance
- Labor cost, coverage and attendance reporting
Pro
Adds the schedule generator, GPS zones and kiosk clock-in.
$39.99/month
or $399.90/year, two months free
Unlimited people
- Everything in Starter, plus:
- Schedule generator, all four modes
- GPS clock-in zones
- Shared-tablet kiosk clock-in
Per team, not per person
What a team of your size pays.
Most scheduling tools price per user, which is why they get expensive exactly when you're hiring. Zchedule has three prices, and the only thing that moves you between them is the size cap.
| Team size | Lowest plan that fits | Price | Why |
|---|---|---|---|
| 6 people | Free | $0 | Under the 10-person Free cap. Pay nothing until you want the time clock (Starter) or the generator (Pro). |
| 15 people | Starter | $19.99/month | Over the Free cap, under the 30-person Starter cap. $19.99 a month, or $199.90 a year. |
| 25 people | Starter | $19.99/month | Same plan and same price as the 15-person team. Adding ten people changed nothing. |
| 40 people | Pro | $39.99/month | Over the Starter cap, so Pro: $39.99 a month, or $399.90 a year, for as many people as you have. |
The caps count everyone with a login, the owner included. A 6-person team can also choose Starter or Pro for the tools — the price is the same $19.99 or $39.99 whether the team has 6 people or the maximum.
What's in each plan
Every feature, and the plan it starts on.
| Feature | Free | Starter | Pro |
|---|---|---|---|
| Team size | Up to 10 | Up to 30 | Unlimited |
| Price per team | $0 | $19.99/mo $199.90/yr | $39.99/mo $399.90/yr |
| Weekly schedule boardEvery person on a row, their shifts across the week, weekly hours and the labor cost of each day. | Included | Included | Included |
| Shift presets and duplicate weekSave opening, mid and closing shift times and paint them across the week, or copy last week over. | Included | Included | Included |
| Publish check with a 0–100 scoreOvertime, availability conflicts, overlaps, unassigned shifts and empty days, listed before the week goes out. | Included | Included | Included |
| Drafts hidden until you publishEmployees only ever see published shifts. Editing a live shift notifies only the person on it. | Included | Included | Included |
| Availability and blocked-out datesEmployees set the days and hours they can work and specific dates off; the generator and the publish check both use it. | Included | Included | Included |
| Coverage requestsAn employee posts a shift they can't work, eligible coworkers volunteer, and you approve one. | Included | Included | Included |
| NotificationsA published week, a changed shift, an answered request — sent to the people it concerns. | Included | Included | Included |
| iPhone app and web for the whole teamEmployees see their shifts on the first screen of the app, or in any browser. | Included | Included | Included |
| Shift swapsTwo employees agree to trade shifts; it reaches you as one approval with both people's hours shown. | Not included | Included | Included |
| Saved week templatesSave a whole week's layout and reuse it. | Not included | Included | Included |
| Time clock and attendanceClock in and out from the phone or the web, timesheets, late arrivals flagged, timecards you can correct. | Not included | Included | Included |
| Labor cost, coverage and attendance reportingLabor cost by week and by day, hours worked against hours scheduled, and a payroll-ready CSV export. | Not included | Included | Included |
| Schedule generator, all four modesBuild Full Week, Fill Empty Shifts, Rebalance Hours and Reuse Best Week, with the reason for every placement. | Not included | Not included | Included |
| GPS clock-in zonesA radius around each site with its own rule — off, warn, review or block — and a queue of out-of-zone punches. | Not included | Not included | Included |
| Shared-tablet kiosk clock-inA tablet on the counter that employees punch into with a PIN, including break punches. | Not included | Not included | Included |
The trial
14 days of Pro, on a clock you start.
Signing up puts you on a Pro-level team with no card on file. The countdown doesn't begin until you create your first shift, so setup time is never trial time.
- Day 0
- You make an account, name the team, set your hours and invite people. All of it on Pro, none of it on the clock.
- The first shift
- Creating it starts the 14 days. Generate a week, turn on a clock-in zone, pair a kiosk — everything Pro has is available to try.
- Day 14
- Nothing is charged. The team continues on Free with every schedule and record intact; the Starter and Pro tools pause until you choose a plan.
- One per owner
- The trial belongs to the person who owns the team. Creating a second team doesn't restart it.
FAQ
Questions worth answering up front.
Yes, for teams of up to 10 people including the owner. The Free plan is the scheduling product — the weekly board, shift presets, the publish check, availability, coverage requests, notifications and the iPhone app — with no expiry and no card on file. The time clock is Starter; the schedule generator, GPS zones and kiosks are Pro.
No. Every plan is one price per team. The plans differ by team size instead: 10 people on Free, 30 on Starter, unlimited on Pro. A 12-person team and a 28-person team on Starter both pay $19.99 a month.
No. Free is a plan, not a trial. A team that stays under the cap can stay on it indefinitely.
When you create your first shift, not when you sign up. Every new team has Pro-level access from the moment it is created; the 14-day countdown only starts once a shift exists, so setting up your hours and inviting your team doesn't use any of it. The trial is one per owner: an owner who has already used a trial on one team does not get another on a second team.
Nothing is charged and nothing is deleted. The team moves to Free, every schedule, shift and record stays exactly as it was, and the Pro-only tools (the generator, GPS zones, kiosks) and Starter-only tools (the time clock, reporting) stop until you pick a plan. If the team has more than 10 people, nobody is removed, but you can't invite anyone else until you upgrade.
Yes, at any time, from the Billing page. Upgrading takes effect immediately.
Yes. A downgrade is scheduled for the end of your current billing period, so you keep what you paid for until then. If the team has more people than the new plan allows (10 on Free, 30 on Starter), you're asked to remove members down to that number first.
You can't send new invites while the team is at or over the cap; existing members keep their access and their schedules. Moving to a plan with a bigger cap lifts the limit immediately.
Yes. Yearly is ten months' worth: Starter $199.90 a year, Pro $399.90 a year. Two months free compared with paying monthly.
No. You create an account, build a schedule and run the trial without entering a card. A card is needed only when you choose Starter or Pro.
Yes, from the Billing page. Cancelling ends the subscription at the end of the current period; the team then continues on Free with everything intact.
What the plans unlock
- Time clock (Starter)
Phone, web and kiosk punches, timesheets and a payroll CSV.
- Schedule generator (Pro)
Four ways to draft the week, with the reason for every placement.
- Coverage and swaps
Coverage requests on Free; shift swaps from Starter.
Start on Free. Stay on it if it fits.
Up to 10 people, no card, no expiry, and 14 days of Pro to see what the paid tools do.
Prices in US dollars. Billed per team through Stripe.